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Board secretaries and HOA managers deal with the same headaches meeting after meeting.

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Inconsistent format every time

Each meeting's minutes looks different. Attorneys and auditors want consistency — and you're struggling to deliver it.

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Did you capture all the motions? All the votes? Missing details in official records can create legal liability for your board.

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Oakwood Heights HOA

Approved

Board Meeting — March 15, 2025

1. Call to Order

President Sarah Mitchell called the meeting to order at 7:02 PM. Quorum confirmed with 5 of 7 board members present.

2. Landscaping Contract Renewal

After discussion, motion to approve 3-year contract with GreenScape for $24,000/year. Motion passed 4-1.

Action Items (3)

• J. Torres: Send vendor contract by Apr 1
• M. Chen: Pool resurfacing bids due Apr 15
• Treasurer: Q1 report for May meeting

Board secretaries love MinuteSmith

“I used to spend my entire Saturday after a Friday meeting writing minutes. Now I'm done before I leave the parking lot. This tool has given me my weekends back.”

Patricia Okonkwo

HOA Secretary, Pinehurst Villas

“Our property management company handles 12 associations. MinuteSmith has cut our minutes prep time by 80%. The consistency across boards is also a huge win.”

David Ramirez

Property Manager, Summit HOA Services

“Our attorney reviewed the minutes MinuteSmith generates and said they're the most complete he's seen from a self-managed HOA. Worth every penny.”

Carol Whitmore

Board President, Lakeside Condos

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